AI Project Manager for agencies
A four-part agentic pipeline that takes raw client conversation, generates an execution-ready project plan, tracks every milestone via WhatsApp, and pushes an always-live progress page to the client.
Who it is for
Any agency running multiple client projects in parallel — architecture, software, product engineering, design, marketing, consulting. Anywhere milestones, deadlines, and client check-ins compound across teams.
The problem
An agency runs 6–10 concurrent client projects, each spanning multiple disciplines. Status lives across WhatsApp groups, scattered emails, half-updated spreadsheets, and the project manager's head. A typical Monday burns 2–3 hours just reconciling "where are we." Milestones slip silently.
A four-part agentic pipeline
- Requirements extraction — WhatsApp dumps, emails, meeting transcripts, and scope PDFs become a structured requirements register with acceptance criteria and a gap analysis.
- Project plan generation — requirements become a milestone Gantt across workstreams, grounded in the agency's own delivery heuristics codified as a skill.
- Auto-tracking via WhatsApp — scheduled check-ins go to each team member; quick replies update the plan; no reply triggers escalation. The team never opens a project tool.
- Client-facing reports — internal updates auto-translate into business language and push to a read-only client progress page.
Outcomes
- PM's Monday reconciliation: ~2 hours → a 2-minute morning check-in
- Team members' time inside project software: hours per week → zero (WhatsApp only)
- Client-facing reporting: monthly slide decks → an always-live progress page
Built by Spashta AI — autonomous agents for businesses across India and worldwide. https://ai.spashta.co/